Job Description

Administrative Assistant – Organized, Proactive & Ready to Support

Application Instructions

To be seriously considered for the Administrative Assistant role, you must complete our online application, which includes a short 7–10 minute Culture Index assessment . This assessment is a vital part of the process, helping us understand your personality, work style, and approach to tasks and problem-solving.

👉 Click here to complete the application and assessment:

Job Description

The Administrative Assistant we are looking for possesses organizational skills that are unparalleled. You thrive on structure, love tackling details, and take pride in keeping things running smoothly behind the scenes.

This role is essential to our growing business, supporting key operations like scheduling, invoicing, payroll, hiring, process improvements, and office administration. You’ll play a pivotal role in keeping the team organized, ensuring financial accuracy, and creating seamless experiences for both our clients and employees.

At Social Practice , we are committed to delivering top-tier marketing services to our clients in the aesthetics industry. We are looking for someone who is highly detail-oriented, a proactive problem-solver, and passionate about efficiency.

If you have a natural ability to anticipate needs, work independently, and love keeping operations seamless—this role is for you.

About Social Practice

Social Practice is a bold and vibrant social media content marketing agency that thrives on telling stories that don’t just make an impact—they drive real results. We specialize in managing and optimizing social media, paid media, email campaigns, influencer marketing, and blogs, with a focus on medical and dental practices in the aesthetics space.

As a faith-based company, we’re inspired by purpose, powered by strategy, and driven to excellence. Guided by our core values— Leadership, Excellence, Communication, Accountability, and Wellness —we partner with clients to create dynamic growth and empower our incredible team.

Key Responsibilities

Accounting & Payroll

• Stay on top of client invoices and ensure the cash flows in.
• Handle overdue invoices with tact (and just a hint of “take-no-prisoners”).
• Process payroll for employees and contractors with precision.

Hiring & Onboarding

• Post job descriptions that make rockstars want to apply.
• Keep the hiring process smooth, from resumes to first-day vibes.
• Handle the nitty-gritty like background checks and onboarding tasks.

Process Development

• Spot inefficiencies and crush them with better processes.
• Always be refining—because “good enough” isn’t in your vocabulary.

Photoshoot Support

• Coordinate photoshoot scheduling with the photo/video team.
• Arrange travel for our team like a jet-setting concierge.
• Manage photoshoot contracts and invoicing to keep everything seamless.

Office Administration

• Plan team-building events that people will actually want to attend (Annual Retreat, Quarterly Team Building, Birthdays, etc.).
• Coordinate branded swag that screams, “we’ve got our act together.”
• Ensure team events are seamless—from travel to tacos.
• Keep the office stocked and stylish with supplies and snacks.
• Crush the details—like ordering thoughtful gifts and booking perfect spaces.
• Handle gifts for clients and team birthdays, anniversaries, and more.

Qualifications

• Bachelor’s Degree in business administration, communications, marketing, management, or a related field preferred.
• 2–4 years of experience in an administrative role, preferably in a fast-paced environment.
• Master communicator—both in emails and in real life.
• Thrives under pressure and can juggle multiple responsibilities seamlessly.
• Detail-oriented to the point of obsession—in a good way.
• Tech-savvy: Proficient in Microsoft Office, Google Workspace, Monday.com, Notion, and HubSpot.
• Handles sensitive information with discretion and professionalism.
• Natural problem-solver, thriving in chaos and making it look easy.
• Next-level organizational skills and even better teamwork.
• Strong time management skills—you could teach a masterclass on prioritization.

Compensation & Benefits

• Contract position: 20-25 hours/week
• Pay: $20–$30/hour, based on experience
• Location: Remote or in-office at 6060 N. Central Expressway, Suite 500, Dallas, TX 75206
• Flexible hours, Monday-Friday (tasks align with 8 AM–6 PM CST ).

Opportunities for Advancement

• Potential to grow into a full-time role.
• Opportunities to expand into HR or leadership positions as the company scales.

Reporting Structure

Reports directly to the Operations Manager .

Think You’ve Got What It Takes?

We want someone who doesn’t just chase the ball—they RUN ahead of it, anticipating every move. If you’re ready to thrive in this role, submit your resume, cover letter, and anything else that makes you shine to [email protected] .

Bonus points if your cover letter makes us say, “Wow, they’re perfect.” 🔥

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