Job Description

Job Overview:

The Program Administrator collaborates with departmental and health system leadership to develop and manage operational, fiscal, and administrative systems to create a dynamic clinical department that offers comprehensive and specialized ENT care to patients throughout NJ in various practice settings.

Qualifications:

Required:

• Bachelor's Degree required; Finance, Business Administration, Information Technology, or other related discipline is preferred
• At least 4 years of work experience
• Project management ability is required to plan and execute solutions to complex business challenges
• Excellent written, oral, and interpersonal skills
• Proficiency with Microsoft Office - Word, Excel, PowerPoint

Preferred:

• Experience working as a financial, budget or business analyst
• Experience in medical practice management - operational and/or financial
• 2 years of experience at the supervisory/management level
• Experience with computer-based accounting systems

Essential Functions:

• Responsible for administration of department and Service Line
• Collaborates with practice operations staff on department and Service Line operational needs
• Leads departmental physician engagement initiatives
• Accountable to reconcile monthly billing for clinical work done by providers; Manages routine meetings with coding and revenue cycle teams as needed; Keeps physicians updated on new cpts, coding requirements, etc,
• Keeps up to date on Epic workflows and collaborates with practice operations teams to ensure workflows are optimized; Ensures all staff members have up to date Epic access and training; Resolves Epic tickets and acts as conduit to providers
• Evaluates new and existing programs, conducting comprehensive assessments of facility requirements, faculty support, equipment purchases, office supplies, funding, and staffing; Reports findings to clinical, operational, and administrative leaders
• Assists with operationalizing faculty schedules, projects, and new program development, with the approval of the Chairman s Office and Service Line leadership
• Assists in managing the division finances; Performs analyses to identify revenue collection issues, reconciles expenses, and develops business plans under the direction of leadership
• Ensures that financial and management systems are accurately maintained
• Prepares regular and special reports to interpret financial, operational, and/or administrative directives and to establish policies for carrying out directives
• Implements changes to procedure with the approval of applicable leadership
• Supports Departmental and Service Line leadership in developing an annual operating budget while ensuring it aligns with strategic priorities
• Participates in strategic planning in concert with the Departmental goals which contribute toward market growth, revenue enhancement, cost containment/maximizing productivity, and operational priorities
• Contributes to Dean s Report regarding clinical activity
• Establishes proactive communication with all practices, visit on a routine basis, and communicate regularly with providers
• Completes special projects assigned by the Department and/or Service Line on an as needed basis
• Keeps abreast of all pertinent federal, state, Health System, and University regulations, laws, and policies as they presently exist and as they change or are modified
• Ensures that the staff are trained and evaluated on their knowledge of and adherence to compliance policies and procedures specific to their jobs
• Understands and adheres to Health System and University compliance standards

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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