Job Description

Job Description: HR Intern (Focused on Digitization and Compliance Projects)

Position Overview:

We are seeking a motivated and detail-oriented HR Intern to join our team and contribute to key digitization and compliance initiatives. This internship offers an excellent opportunity to gain hands-on experience in HR operations while supporting projects that are critical to organizational efficiency and compliance.

Key Responsibilities:

1. Digitization of Employee Files:

• Convert paper-based employee records into digital formats, ensuring accuracy and confidentiality.
• Maintain a secure, organized digital filing system in alignment with company policies.

1. Compliance Projects:

• Update and validate I-9 forms for both current and separated employees to ensure compliance with legal requirements.
• Conduct audits of employee files to identify and address any missing or incomplete documentation.
• Collaborate with HR team members to stay informed about compliance updates and implement necessary changes.

1. Standardization of Job Descriptions:

• Review and analyze existing job descriptions for consistency in format, tone, and content.
• Work with department managers to update and align job descriptions with current roles and responsibilities.
• Assist in creating templates for standardized job descriptions across all departments.

Qualifications:

• Minimum of 2 years of coursework in Human Resources or a related field at a 4-year university.
• Technology-savvy, with the ability to learn and adapt to new software or systems quickly.
• Experience using HR systems (preferred).
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and familiarity with file management systems.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with professionalism.

Preferred Skills:

• Previous experience with HR processes or internships is a plus.
• Knowledge of compliance requirements for I-9 forms and employee recordkeeping.
• Familiarity with digitization tools and software is advantageous.

What You’ll Gain:

• Practical experience in HR operations and compliance.
• Hands-on exposure to digitization technologies and best practices.
• Insight into the legal and regulatory aspects of HR management.
• The opportunity to contribute to meaningful projects that have a lasting impact.

Duration and Location:

This internship is for 3 months and will be based at the Mahindra Houston and/ Detroit office supporting.

We look forward to welcoming a proactive and enthusiastic intern to our team to support these important initiatives and grow their expertise in the HR field!

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